System Release Notes

The latest updates to the iVech Assist mobile application

• FEATURE: Added a new vehicle map for 5-seat double cab pickups.
• FEATURE: Check-out/check-in resubmissions now create a new document instead of overwriting the previous one.
• FEATURE: When sending rentals to the iVech Assist APP, the system now checks for unresolved past rentals to prevent missing damage items on future bookings.
• FEATURE: New frogs added for Transit Extra Long Wheel Base and Vauxhall Movano Double Cab Tipper.

• BUG: Fixed sync failure when attempting and cancelling photo uploads.
• BUG: Resolved permission issue that prevented data copying on completed check-outs/check-ins.
• BUG: Corrected 4x4 vehicle map issue where driver and passenger sides were displayed identically.
• BUG: Copy function now includes the damage items as well, this was previously missing.
• BUG: Replaced the missing "top" image for 3 x Luton van exteriors.

• IMPROVEMENT: Facility to re-take images for Fuel, Odometer, Ad Blue and Accessories.

Based on customer feedback, we've made a few slight adjustments to our iVech Assist Mobile Application

• BUG: Further speed improvements.
• BUG: Accessories not syncing correctly - now fixed.
• FEATURE: Better de-bugging and logging tools to help us fix any further issues.

We're delighted to announce the integration of 6 new tracking companies into iVech. If you track your vehicles with one of these companies, it allows you to show vehicle locations within iVech, making it easy to see where any particular vehicle is with a simple click.

This brings the total number of integrations to 11.

Based on customer feedback, we've made a few slight adjustments to our iVech Assist Mobile Application

• FEATURE: Further internal and external images now added.

Based on customer feedback, we've made a few slight adjustments to our iVech Assist Mobile Application

• BUG: Speed improvements by not syncing all damage items.
• BUG: Damage no longer duplicates during the Check-out process.
• BUG: Fixed potential issues for same-day rentals.
• BUG: Ability to now add a checkin disclaimer.

Based on customer feedback, we've made a few slight adjustments to our iVech Assist Mobile Application

• FEATURE: Checkin - When a checkin happens, an accident is new created if new damage is added.
• FEATURE: Checkin - a summary of damages is now shown to the customer during checkin
• BUG: Current damage shows correctly during the checkin process

Based on customer feedback, we've made a few slight adjustments to our iVech Assist Mobile Application

• FEATURE: New camper van, super car, sports car and 4x4 frog maps
• BUG: Previous damage images now display correctly
• BUG: Minor changes to improve reliability

Based on customer feedback, we've made a few slight adjustments to our iVech Assist Mobile Application

• FEATURE: Minor layout changes
• FEATURE: Syncing clearer as to jobs synced / waiting to sync

Based on customer feedback, we've made a few slight adjustments to our iVech Assist Mobile Application

• FEATURE: Improved layout of sync button
• BUG: Fixed a small issue which resulted in checks not being marked as completed.

Based on customer feedback, we've made a few slight adjustments to our iVech Assist Mobile Application

• FEATURE: Improved layout of sync button
• BUG: Damage markers now more clearer
• BUG: Improved COI / Lesssors insurance

Based on customer feedback, we've made a few slight adjustments to our iVech Assist Mobile Application

• FEATURE: Disclaimer list now shows on checkout
• BUG: Fixed responsive issues when adding a note
• BUG: Email field will correctly display a previously entered email address
• BUG: Renamed some headings to make pages clearer
• BUG: Clearer handling of error messages if no camera permission given
• BUG: Minor styling fixes to improve the layout on different devices
• BUG: Signatures now need re-signing if info is changed
• BUG: When a check is complete and signed for, you could still edit the data. This is now blocked.

Based on customer feedback, we've made a few slight adjustments to our iVech Assist Mobile Application

• FEATURE: App Logos
• BUG: Fixed minor syncing issues

Based on customer feedback, we've made a few slight adjustments to our iVech Assist Mobile Application

• FEATURE: Introduced many more frog diagrams and vehicle types
• BUG: Frog diagrams are now more responsive for devices and screen resolutions
• BUG: Hirer / Drivers email address now displays correctly
• BUG: Liability statement is now pulling through from iVech correctly
• BUG: Insurance fields now disable correctly when intended

iVech 3.5.0 is the next major version of iVech. This update includes many under the hood upgrades ready for the launch of our iVech Assist Mobile Application. Due to the nature of this update, this will be rolled out gradually over the next couple of weeks.

• FEATURE: Vehicle Maps - assign frog diagrams against vehicle types
• FEATURE: Merge Customers - easily search and merge duplicate customers together
• IMPROVEMENT: Vehicle tracking now supports multiple tracking companies
• IMPROVEMENT: Changed layout of rental documents to support new iVech Assist documents
• IMPROVEMENT: Scheduled Invoicing

We're excited to announce the launch of our brand new Android application - iVech Assist. We're currently testing this first version of the application with select customers as part of iVech 3.5.0. We hope to roll out an iPhone / iPad version of the app later this year.

• FEATURE: Check-out vehicles including damages, signatures, photos and more.
• FEATURE: Check-in vehicles including damages, signatures, photos and more.
• FEATURE: Offline more - download the data in a morning but heading out the office.

This patch brings very important updates to iVech in reference to document and photo storage.

• FEATURE: Google Drive Integration
• UPDATE: Removed Dropbox Integration for new customers

This launch includes support for additional payment gateways.

• Pay 360
• Opayo (Sagepay)
• Barclays

This latest patch contains a large number of bug fixes and minor improvements;

• UPDATE: Minor fixes made across our latest integrations (Signable and Davis)
• UPDATE: Improvements to the API for better website integrations
• FEATURE: Fleetworks Integration
• FEATURE: Uncollected vehicles widget, showing all vehicles that haven't been collected

This month we launched the very first version of Manage My Rental - a simple to manage customer portal. With the launch of the system, the following actions can be carried out;

• Account customers can be issued with usernames / passwords to login to the portal
• Access to the portal can be easily managed within iVech
• Customers can view a list of their past, present and future rentals
• For vehicles currently on hire, customers can see important information such as;
• Tax / MOT service dates & reminders
• Service history for the vehicle

We've got lots more great features planned which will be released over the coming months - got feedback? get in touch.

Over the next few months, we will be migrating all iVech customers onto our new cloud infrastructure. For all customers, there will be around 10 minutes of downtime during out of office hours. Our new infrastructure is more secure, speedier and also runs on 100% green electricity from sources such as sun, wind and sea.

We're delighted to have launched the first version of Book My Hire this month. The first version includes a very basic set of features which include;

• Full customer booking process
• Flexible tariffs
• Live availability
• Images and vehicle data
• Rental Extras
• Email & SMS confirmations
• Payment gateway support for stripe and sagepay

The latest version of iVech is a major release which includes 3 major features;

Accountancy Improvements

We have been working hard on updating and improving the accountancy and invoicing side of iVech.
New export tools for popular accountancy systems including Sage and Quickbooks
Invoicing improved with features including split payments and editing
You can also create a consolidated invoice for companies who have more than 1 hire

Driver Licence Checks

We have been working with a company called Davis to offer licence checks within iVech. For a small fee, drivers can give consent for you to access their licence ahead of them visiting. This will pull the data into iVech automatically for you, including any endorsements that may be on the licence.

Signable Integration

Signable offers contracts to be sent to customers in advance, so they can be e-signed ahead of schedule. This feature is also ideal for business’ who may have someone in the office sign part of the rental agreement. This feature can be setup within your iVech settings.

• FEATURE: Marketing Preferences – when adding a rental / customer, you can opt the customer into communication methods for SMS / email / post
• FEATURE: Vehicle Preparation – a new tool for valeters which allow them to mark a vehicle as ready for hire
• FEATURE: For companies, you can now assign ‘drivers’ to the company profile. When adding a rental for this company, it will automatically add these drivers to the rental
• FEATURE: New insurance utilisation report showing the split across COI / Lessors insurance
• FEATURE: New marketing report, which for a given period will display the ‘referral’ status of rentals added to the system (if you selected a referer when adding the rental)
• FEATURE: Tracking now includes both in-car cleverness and Quartix
• FEATURE: You can now auto-email payment receipts when a payment is added against a rental
• FEATURE: You can now track fuel levels and mileage per rental including swapovers
• FEATURE: SMS Messages – We’ve introduced placeholders for messages – you can now include the customer name / rental details.
• FEATURE: Personal Reminders – We’ve introduced personal reminders to iVech. When logged in, you’ll receive notifications from the top right of the navigation. This will remind you of a number of personal tasks that you need to complete. This list includes;
  • COI – When a rental using COI is returned, the system will notify you as a reminder to put this back onto your fleet insurance
• FEATURE: You can now email all customer statements in one simple statement run – this button can be found within the invoicing section
• FEATURE: Split payments on invoices – now you can assign multiple payments against invoices
• FEATURE: Deposits can now be transferred between rentals
• UPDATE: If a vehicle tracker is able to track the driver behavior, this now shows under a ‘telematics’ tab in the rental (currently only applicable to trak global)
• UPDATE: The dashboard has had a small face lift to tidy and make it easier to view content. It also includes new features relating to the valet tools section
• UPDATE: The drivers screen (within a rental) has had a face lift prior to the launch of a new DVLA check a licence service
• UPDATE: SMS has been updated and removed some old functions that no longer worked
• UPDATE: You can now purchase SMS credits direct in the system
• UPDATE: There has been a number of minor bug fixes and improvements to our container storage plugin
  • This includes a storage container utlisation report
• UPDATE: When exporting customers, the system will inform you of their communication opt ins and the last date consent was updated
• UPDATE: We’ve improve the rental search – you can now use multiple search terms. The design also works better on mobile
• UPDATE: We’ve made a few small bug fixes and improvements to the mileage & fuel tracking throughout the system
• UPDATE: You can now change the monetary symbol via system settings
• UPDATE: You can now email a credit from within a rental
• UPDATE: Introduced a storage utilisation report for those using the iVech storage plugin
• BUG: Cost of fuel now accept decimal values, previous they had to be whole numbers
• BUG: Invoices now display the vehicle information for when the invoice was created, not the current reg

• UPDATE: You can now preview Dropbox documents instead of having to download them
• UPDATE: Minor improvements to our new storage plugin
• BUG: Fixed an issue which stopped the exporting of hirers
• BUG: Fixed a bug which stopped credits from showing on the daily report / sales breakdown
• BUG: Fixed issue which allowed off road vehicles to showing on returning vehicles
• PLUS: other minor fixes across the system

• FEATURE: You can now set service warning days & miles to get reminders on the dashboard
• FEATURE: From the dashboard you can now easily see how many vehicles you have available over the next 24 hours
• FEATURE: Integration with Dropbox so you can now store files within the system (more details here)
• FEATURE: You can now save and store rental quotations, these can be emailed to customers before they confirm a booking
• FEATURE: Each rental extra can now have their own default VAT rate
• FEATURE: Introduced our BETA version of a storage container plugin – this is an upcoming additional iVech feature
• FEATURE: Convert a security deposit to payment
• FEATURE: Hirers and Drivers have now become Customers making it easier to search and amend their information
• UPDATE: Invoicing from within a rental has had an update to make it easier and clearer to use
• UPDATE: Vehicle swapover date / time defaults to the current moment in time instead of the start of the rental
• UPDATE: When adding / refunding a deposit, you can change the payment date if needed
• UPDATE: Minor improvements to web bookings for those who use the web based features
• UPDATE: You can now search rentals via an order number or email address
• UPDATE: We’ve now introduced multiple VAT rates across the system
• UPDATE: Added Outlook as a SMTP host option
• UPDATE: Daily Report now displays the last four digits of card
• BUG: Fixed a minor bug on the ‘who had the vehicle’ tool
• BUG: Fixed minor issues with VAT Receipts
• BUG: Fixed a minor bug which stopped the user from marking unpaid invoices as paid on the invoices dashboard
• BUG: When signed in as a multi branch user, payments are now assigned against the correct branch
• BUG: Drivers test date was showing as not required, it now shows correctly that the date is required
• PLUS: Many more minor bug fixes and slight system improvements

• FEATURE: Staff members can now delete payments against a supplier
• FEATURE: Modal windows are now draggable
• FEATURE: You can now store a forwarding address against a rental
• UPDATE: Standard permissions updated with further permissions set across the system
• UPDATE: New merchant options added to the merchant settings
• UPDATE: You can now change the currency symbol used across iVech
• BUG: Minor bug fixes on the cancelled rentals page

• FEATURE: Auto Receipts – If a customer has an email address, once a payment has been added, the system will automatically email them a receipt
• FEATURE: We’ve introduced scheduled invoicing which will automatically invoice account customers by setting a default invoice to your schedule.
• UPDATE: European hires now show up on the valeters sheet
• UPDATE: Ability to mark an invoice as paid using the payment method ‘Credit’
• UPDATE: Holidays now only allow company directors to cancel a holiday after it has already been approved
• BUG: Fixed a minor issue which stopped an invoice from sending to a different email address other than the original
• BUG: Fixed a few log messages to contain more information

• FEATURE: New permission settings are in place, giving your valeters, accountants and staff members all different access. Read more in our separate blog post.
• FEATURE: When adding a new rental, you can include a customer referer for your own records
• BUG: Fixed minor issue with missing house name / number of the create misc invoice page
• BUG: Minor bug fixes to the diary
• BUG: Tidied some misc functions to make them work quicker

• FEATURE: You are now able to email office rental agreements
• UPDATE: You are now able to change the amount of days the diary displays
• UPDATE: Further changes to the accountancy package within iVech
• UPDATE: Standard rental agreement can now show VAT
• BUG: Minor fixes to the rentals search page
• BUG: Minor fixes when extending a rental
• BUG: Fixed minor issue which stopped certain levels from cancelling rentals
• BUG: Fixed an issue which stopped sales information and charts from showing in the system
• BUG: Fixed a minor issue which stopped the approval of holidays on a mobile device
• BUG: Minor improvements to the Hireguard integration

• FEATURE: Our new accounts package has gone live, which includes VAT returns and a new interface
• FEATURE: New report for all rentals with outstanding balance has gone live
• FEATURE: New report for account customers with no invoices against rentals has gone live
• FEATURE: The system now includes an aged creditors report as part of the accounts package
• FEATURE: Significant backend enhancements which make it easier to deploy updates in the future
• FEATURE: New vehicle status location report has been added – ideal for audits
• UPDATE: Potential extensions now block the booking of a rental for 28 days after the potential extension
• UPDATE: Accounting reports can now be found in the accounts tab
• UPDATE: Minor improvements to the way holidays are displayed on the dashboard
• UPDATE: When creating a misc invoice, you are now able to print and email from the same page
• UPDATE: CDW now automatically updates on the extension of a rental
• UPDATE: Vehicle financial information has been improved to automatically generate payment schedules
• BUG: Minor fixes to the diary
• BUG: Minor bug fixes against some of the reports
• BUG: Fixed a minor issue with the invoicing credits system – they can now be marked as paid
• BUG: Fixed minor issues with the new website control panel
• BUG: Fixed minor issue where CDW outstanding cost wasn’t calculating correctly
• BUG: Fixed minor issue where you were not able to proceed to page two on the suppliers activities table
• BUG: Fixed minor issue where you were unable to select a vehicle from within rental credits
• BUG: Fixed minor issues on the supplier activity pages