Rental Operators
iVech simplifies fleet and rental management, helping you save time, reduce admin, and stay in control of every hire—from bookings and vehicles to customer records and reporting.
iVech - Your Rental Software
Who is iVech for?
iVech is a powerful all-in-one vehicle management system built specifically for rental, fleet, and lease operations.
Business Owners
With instant access to reports, financial data, and fleet insights, iVech helps you monitor performance, improve profitability, and make informed decisions for short- and long-term growth.
Customers
iVech ensures smooth, professional interactions with your customers through fast bookings, secure payments, eSignatures, and accurate records—making every hire seamless and reliable.
Rental Management
Managing bookings from multiple sources quickly and concise is essential for busy hire offices to maintain efficiency and accuracy.
The features list of the rentals management tab is quite expansive, so we’ve broken it down.
- Full Colour Coded Diary
- Mouse drag to extend, shorten, change vehicle etc with automatic update
- Automatic address lookup when a postcode is entered
- Automatic flag alert should a hirer submit any name, address, telephone number, email address etc held on the Hireguard database.
- Driver behaviour score (if the vehicle has a compatible tracker)
- Full search facility
- Manage and allocate web bookings
- Deleted Hires Listing
- Hires held for Credit
- Driver Photo Capture and Storage
Customer Management
A hire operator’s customer base is generally a mix between personal and corporate, with a large proportion being repeat customers.
To be geared towards this, iVech saves any customers (personal or corporate) for future reference, making processing hires for previous customers far quicker and smoother by prefilling vital information. Corporate hirers are given the added benefit of being tied into the inbuilt iVech accounting system, making full histories of rental, payment and invoices ready in a few clicks.
Fleet Management
Management of your fleet is vital in ensuring hire operations run smoothly. iVech contains a number of key features to make managing your fleet easier.
- View a list of all vehicles, sorted by make, model or even mileage
- Store information against the vehicle, including TAX / MOT dates,
- Categorise vehicles into as many Categories as you wish
- Each vehicle category can have a tariff connected
- Vehicle tariffs are customised for each company, meaning the system is unique to yourself
- Calculate finance schedules against vehicles to see profit / loss each month
- Sell, Defleet or mark vehicles as being off the road
- ‘Who Had the Vehicle’ allows you to easily identify who was driving the vehicle at a specific moment in time
- Transfer vehicles between branches
Damage Management
Damage to vehicles are a primary source of losses for all hire companies.
iVech provides a full damage management platform for keeping track of damage against vehicles. This fully links to our accounts package to track the cost of damage against vehicles.
- Full damage cost and recovered revenue analysis
- Current damage posted to the rental agreement
- Photographs of individual damage items can be uploaded and stored, for future reference, and repairs are linked to the accounting package
- Unrepaired Damage List
- A full accident report can be submitted, including third party details
- Marking items as repaired and including costs auto populates finance reports
Additional features
Reporting
The reporting system provides on-demand, detailed sales, income, and utilisation reports with visual graphs, income breakdowns, and real-time fleet valuation, helping you make informed business decisions.
Accounting
The built-in iVech accounts package provides comprehensive financial management, including ledgers, asset reports, VAT returns, bank reconciliation, trial balances, balance sheets, and aged creditor/debtor reporting—all included at no extra cost.
Hireguard
Full Hireguard integration provides fast, transparent hirer and driver risk assessments, helping protect against fraud, theft, and high-risk hires without slowing down the booking process.
Vehicle Tracking
Vehicle tracking allows you to monitor vehicle locations in real time and receive alerts if they are about to leave the UK, using compatible third-party hardware.
Settings & Security
iVech uses cloud storage, 256-bit SSL, multi-user permissions, activity logs, customizable settings, IP whitelisting, and staff PINs to keep your business and customer data secure.
Cloud Based Application
iVech is a cloud-based application, accessible securely from multiple devices anywhere, allowing you to manage your business on the go.
Sign My Rental
SignMyRental provides fast, secure eSigning for vehicle hire agreements, eliminating paperwork and streamlining the signature process for all iVech users at no extra cost.
Online Payments
Blink Payment integrates directly with iVech, allowing fast, secure card payments, repeat payments, and PayLinks, with automatic reconciliation and seamless accounting connections.
The right software to boost your business
iVech Assist
The innovative mobile application designed to revolutionise the way vehicle rental companies manage their operations.
Book My Hire
Easily convert your website into an e-commerce solution, capturing bookings & payments online.
Self Storage
The iVech Self Storage Module is a powerful add-on that transforms iVech into a complete self storage management system.
+ integrations with third-party platforms
Third-party integrations enable key functionalities such as license checking, digital signature capture, seamless document storage for efficient record management, and monitor vehicle data and streamline fleet operations.
Book a demo today!
Find out more about what iVech can do for your business!
Curious about how our software works? We’d love to show you around! When you sign up for a demo, one of our team members will walk you through the key features and answer any questions you have. After that, you’ll get a 2 week free trial to explore it on your own and see if it’s a good fit.
