How iVech Helps You Stay Compliant — Without the Headaches

1^st Aug 2025

Running a vehicle rental business isn’t just about getting keys in hands — it’s about doing it legally, safely, and efficiently. From driver checks to GDPR compliance, there’s a mountain of regulations that rental operators must stay on top of.

Miss one step, and you’re risking fines, invalid insurance, or even legal action.

That’s where iVech comes in.

Compliance: More Than Just a Checkbox

Whether you rent vans, minibuses, or cars, compliance requirements are everywhere:

Valid driving licenses (and tracking key data like endorsements)
Proof of insurance and signed rental agreements
Consent for driver data handling under GDPR
Accurate mileage and vehicle condition records
Time-stamped audit trails for every transaction

Trying to manage all this with spreadsheets or paper folders? That’s a ticking time bomb — and it’s easy to overlook something important.

iVech Automates the Hard Parts

iVech was built with compliance in mind — not as an afterthought.

1. Licence & ID Data Stored With Each Rental

iVech allows you to store detailed driver licence information against each rental — including entitlements and endorsements. No need to track this separately — it’s built right into the workflow, and easily accessible when needed.

2. Digital Rental Agreements with E-signatures

No paper, no mess, and everything is time-stamped. Our Sign My Rental feature ensures every agreement is legally signed and stored securely, ready for instant recall.

3. Built-in GDPR Data Handling

All customer and driver data is managed securely within iVech, with encrypted cloud storage and full access control. Need to log data access or delete a record? It’s all manageable from within iVech.

4. Automatic Reminders for Inspections & Service Intervals

Keep your fleet road-legal. Set custom reminders for MOTs, services, insurance renewals, and more — so nothing falls through the cracks.

5. Full Audit Trail for Every Booking

Every action — from edits to sign-offs — is logged. If you ever need to prove who did what and when, iVech has your back.

6. Peace of Mind Built-In

Compliance isn’t just about avoiding penalties — it’s about building a business that’s professional, trustworthy, and scalable. iVech frees up your time, reduces risk, and ensures you’re always operating by the book.